The Southern Motorhome & Campervan Show Setup
Hi-vis vests must be worn for set up and breakdown at Warners shows and where there is vehicle movement.
Exhibitor Set Up Days:
Wednesday 13th May, 9am – 5pm. No vehicle movement after 5pm.
Thursday 14th May, 8am – 9pm. No vehicle movement after 9pm.
Friday 15th May, 8am – 9am. The show will open at 9.30am.
Vehicle passes will be mailed to you prior to the show, after stand payment has been received. You will collect your trade, overnight and service passes, as requested, on the security gate upon arrival.
Report to security gate on arrival at the site where you will be given a site induction and can collect and sign for your trade, camping and service passes. No access to site without appropriate passes, no passes to be issued before recipient has received and signed for the site induction.
Take a look under the ‘Site Safety Information’ tab at the site induction and site safety rules document to familiarise yourself with this before arrival at the showground.
If you are employing a contractor, for example to stand build or erect a marquee for you we ask that you forward a copy of the site safety rules to them. They will be given the site induction and asked to sign in before they can commence work on site. Please ensure you have a copy of their risk assessment and method statement and public liability insurance. Warners will need to have a copy on file prior to them entering the site.
If you have not returned a company risk assessment for your show activity and stand please see this under the ‘other information’ tab also and let me have it back.
Sunday 17th May, 5pm – onwards
Monday 18th May, 8am – 5pm
Tuesday 19th May, 8am – 5pm
The site MUST be cleared by 5pm Tuesday 19th May.
Breakdown cannot commence until the show is officially closed at 4.30pm on the Sunday of the event. Failure to comply with this request may result in your company not being invited to exhibit at any of Warners events in the future.
Please be vigilant and do not allow the general public especially children, onto your stand during set up and breakdown. Children under 16 must be accompanied at all times.
Newbury Showground, Priors Court, Hermitage, Thatcham, Berks, RG18 9QZ.
Follow signs for Exhibitor Entrance.
|Open Hours:||Exhibition Area||Information Office|
|Friday||9.30am – 5.00pm||9am – 5.30pm|
|Saturday||9.30am – 5.00pm||9am – 5.30pm|
|Sunday||9.30am – 4.30pm||9am – 4.30pm|
The trade area is fenced, to gain entry you will require your trade pass, please keep this on you at all times.
Please note that the trade area will NOT be open on Thursday to the public.
Please ensure your stand is ready for 9am on Friday, Saturday and Sunday of the show.
When your company arrives on site could we please request that you instruct your drivers to keep to roadways and not to cut across corners or onto other company’s stands. Anyone driving in a dangerous or careless manner in an area deemed to be a public place will be liable for prosecution.
Movement of vehicles is not allowed in the exhibition area during show opening times. Vehicles may not move unless told to do so, around 30 minutes after the show closes, to allow the public to leave the exhibition area safely.
VERY IMPORTANT! When erecting your stand please can you refer to the underground service map that will be located in your welcome pack, the pipes at this showground are located close to the surface, you will be charged with any cost incurred if pipes have been damaged, so if in doubt please call an organiser 07831 775450.