The January Motorhome & Campervan Show A-Z

Accident/Incident procedure: All incidents involving injury or potential injury to persons or property occurring during the course of the event, including the build-up and break-down, must be reported immediately to the Organisers (Warner’s Group Publications Plc). Where such incidents are notified full details must be supplied (i.e. date, time, location, nature of incident), together with name(s) and address (es) of all those involved including witnesses and first aiders. Photographic, plans or video evidence must also be provided where available.

Amplified sound: You are not permitted to use amplified sound without written permission from the organiser that has been obtained 20 days prior to the exhibition.

Banks: There are no banking facilities on site.

Banners: are only permitted with prior permission and are chargeable.

Bar facilities: will be available in the Peterborough Suite during show opening times..

Behaviour on site:  Abusive, drunk, disorderly behaviour will not be tolerated against Warner’s staff or anyone on the site.  If this happens you will be immediately told to leave site.

Breakdown: Do not dismantle / pack away / take down any part of your stand prior to the show closing each evening. Our visitors pay for a full day viewing of stands. Failure to comply with this request may result in future bookings being refused.

Car park for exhibitors: Do not park/abandon vehicles on other traders stands or in the camping fields on someone’s pitch.  Please use the designated day visitor car park outside the day gate, the day gate will be open from 8am for entry into the trade area.

Cash point: Available in the Atrium.

Caterers: Hot food will be available in the Peterborough Suite during show opening times. Alternatively the Harvester pub is close by 

Counterfeit goods: If counterfeit goods are discovered at the show, the exhibitor responsible will be immediately excluded from all future Warner’s Shows.

Deliveries: Ensure you are at the show to accept deliveries. Warner’s will not accept or sign for any deliveries for a trader and may be turned away.

Dogs: We ask that dogs are kept on a lead whilst on site. Please clean up after your pet and do not leave unattended. Dogs are NOT permitted in the Peterborough Suite restaurant area.

Electricity: Electricity will be laid onto stands, as ordered and available from 5pm on Wednesday. If you arrive after 5pm to set up then please be aware you may need to wait until the next morning for a connection. Should call outs be necessary during the show due to overloading these will be charged to the exhibitor. All electrics will be turned off at 2pm after the close of show on Sunday. Sockets are supplied as requested and sharing sockets without permission is prohibited and extremely dangerous. Please note if you do not order and pay for electricity prior to the event we cannot guarantee a supply can be provided once at the show.  Electrical equipment must be PAT tested by the exhibitor prior to use at the show.

Emergency procedure: Warner’s Shows have an emergency procedure policy. Should an emergency occur please follow our instructions on site.  In the case of an emergency exhibitors will be treated as general public and instruction given as such.

Exhibitor passes: These are limited based on the size of your stand. If these are inadequate please speak to your account executive as further tickets can be purchased at a discounted day visitor rate.

Fire extinguishers: All exhibitors must provide appropriate fire extinguishers (minimum one) on their stand.

First aid: Will be located in the First Aid post within the Arena during show opening times

Leaflets: You are allowed to give out leaflets from your stand only. It is not permitted anywhere else at the venue.

Loading/Unloading: Loading and unloading of vehicles should be supervised at all times. Vehicle loaders are not permitted in the exhibition area.

Organisers’ mobile: Sally Dodds 07831 775450, Darren Webb 07788 144535, Scott Johnson 07795 114043.

Playing of music on stands: Please obtain the relevant Performing Rights Society (PRS) and Phonographic Performance Limited (PPL) Licenses. For contact details on this, please contact your account executive.

Private sales: We do not allow private sales in the rally fields or day visitor car park. As a trader, if a private vehicle is sold from your stand, please advise the purchaser accordingly.

Products to be exhibited: If a product is for sale on your stand without prior consent from the organisers, we reserve the right to ask you to remove it.

Risk assessment: Exhibitors must provide Warner’s with copies of their risk assessment and method statements. Where the exhibitor is using contractors and sub-contractors they must provide the exhibitor with copies of their risk assessment, method statements and health and safety checks. Please note the organisers may request to see a copy at any time.

Security: The main entrance will be accessible 24 hours from the Wednesday prior to the show until the Monday 12noon after the show. We would recommend that you take out cover to insure all vehicles, do not leave keys on site, take out any radios etc. and consider having your own security on stands in the evening.

Stands: Must comply to the Health & Safety at Work Act 1974 under the health and safety legislation, exhibitors and their main contractors are responsible for all activities that take place on their stand throughout the event and any actions that could affect others not on their stand. This includes providing risk assessments and method statements as well as the briefing, communicating to and controlling of all their contractors who work on their stand.

Storage of inflammable liquids and/or gas: The storage in the exhibition area of inflammable liquids and/or gas by exhibitors will not be allowed. Exhibitors may have, for their own use, two cylinders of gas but must ensure the satisfactory storage and operation. Those wishing to make special arrangements for the storage of inflammable liquids or gas should apply to Warner’s Group Publications (Exhibition Dept.) in writing prior to the event to which the application relates. All gas supplies and inflammable materials must be kept secured to avoid theft or misuse.

Subletting: subletting of trade stands is not permitted.

Toxic fumes: No person may carry out any act which will cause toxic fumes.

Trading standards: Trading standard officers visit all shows and exhibitions. These visits are made to ensure compliance with all legislation assigned to their department. The showground’s do expect traders who attend the shows and exhibitions to co-operate fully with these officers and comply with the laws which they enforce.

Vacating the showground: A FINANCIAL PENALTY will be incurred if the showground is not cleared, including exterior areas, by the Tuesday (after the show) at 12noon. The showground will impose a charge of £15,000 plus VAT for any day or part day thereafter, payable by the exhibitor.

Vehicles: We recommend that all vehicles being exhibited are fitted with chocks, to stop any unwanted movement/rolling.
No movement of vehicles is allowed on the Exhibition area whilst the show is in progress.
Maximum speed limits apply on site – please adhere to these.

The number of persons riding on any vehicle must not exceed the number of seats in vehicle.

Vehicles in exhibition halls:  Vehicles with petrol tanks are not allowed to be part of an exhibit unless their tanks are empty.  Vehicles with diesel tanks must have no more than 1 gallon (4.5 litres) of fuel in their tanks.  All vehicles must have a lockable filler cap or similar fitted to their fuel tanks.  Batteries must be disconnected.

Wash area: There will be an area allocated to wash down your vehicles, see security or an organiser for exact location. Do not wash vehicles on your stand or within the exhibition area. Do not leave vehicles unattended or causing an obstruction to others at the wash area. Once washed remove immediately to ease congestion.